JOB SUMMARY
Responsibilities include:
Onboard new vendors in compliance with internal controls, fraud prevention best practices, and tax requirements.
Support internal firm personnel and external vendors with invoice and payment inquiries, providing a high level of customer service.
Work with firm personnel and external vendors to review vendor statements and address past due invoices.
Assist with payment processing, including obtaining proper approvals and following special handling instructions.
Transition vendors currently paid by check to ACH, the firm’s preferred payment method.
Utilize CMS Aderant (ERP system) and Chrome River software to assist with accounts payable processing as needed, including high volume E-Invoice processing.
Enforce firm practices, policies, and procedures as they relate to accounts payable.
Test accounting and third party software programs during periodic system upgrades.
Work closely with accounting management team on special projects and ad hoc requests as needed.
Identify and implement opportunities for process improvements in order to increase efficiency.
QUALIFICATIONS
The ideal candidate is self-motivated, detail oriented, and is effective in problem solving.
The candidate must be committed to quality, customer service, teamwork, and supporting department goals.
This position requires strong written and verbal communication skills, superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize.
Must have strong technology skills, including Microsoft Outlook, Excel, and Word experience, with the ability to master and leverage accounting and legal technology solutions.
The ideal candidate is thorough, accurate, and monitors their own work to ensure quality.
Ability to work overtime as needed.
EXPERIENCE
2+ years of accounts payable experience, with law firm experience preferred
Work history with Chrome River and/or CMS Aderant software a plus
College degree or classes in Accounting, Business, or Finance preferred